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Lansing Public Library Study Room Policy

Upper Level Study Room Guidelines:

The Upper Level has three (3) enclosed study rooms available for public use to patrons’ ages 16 years of age or older. Study Rooms 1 and 3 can accommodate 1-4 patrons, while Study Room 2 can accommodate 1-6 patrons. All study rooms are equipped with a wall-mounted display and HDMI access panel. Library programs are always the first priority, and will take precedence if necessary.

1. The Lansing Public Library Behavior Policy applies to all Study Room users.

2. Study rooms may be reserved up to one (1) week ahead of time online, over the phone, or in-person. Available study rooms are first come, first served.

3. Patrons may use the study rooms for up to three (3) hours per day. One (1) hour extension(s) may be granted if no one is waiting.

4. Users must bring their own supplies.

5. Reserved rooms are not transferable to other library users.

6. The patron named in the study room reservation is responsible for the condition of the room during usage and must be present for the duration of the reservation.

7. The room may not be used as a screening room.

8. No moving of furniture into or out of the room, and no misuse of furniture in any way.

9. If rooms, furniture, or the monitors are damaged the patron will be held financially responsible, and barred from using the rooms again until the damage has been paid in full.

10. If the Study Room is left for more than 15 minutes, or if the patron who made the reservation does not arrive within 15 minutes, the room is considered vacant. Materials left in the room will be placed in the lost and found, and the room will be available to other patrons. The Library is not responsible for unattended materials.

 

The Library also has a shared Quiet Study Area that can be used if there is availability.

 

 

Lower Level Discovery Quarters Guidelines:

The Youth Services Department also has one group study room that is designated for groups of families or a group with children. The Discovery Quarters can accommodate 1-6 patrons and is equipped with a dry erase board.

1. All Upper Level Study Room Guidelines apply to the Lower Level Study Room

2. Children ages 11-16 may reserve the study room for study purposes only. They may use a library card or student ID to reserve the room.

3. Library programs have first priority over customer reservations and walk-ins.

4. If the room is being used for tutoring it must be booked by the tutor.

 

Lansing Public Library IDEA Audio & Video Labs & Equipment

1. Library IDEA Labs & Maker Equipment are provided to Lansing Library Cardholders in good standing who are aged 11+.

2. The Lansing Public Library Behavior Policy & the Lansing Public Library Computer Use Policy applies to all IDEA Lab users.

3. Availability of the lab is first come first served.

4. Reservations are made in one-hour increments up to 3 hours max a day.

5. Occupancy limits are as follows:

*Audio Lab can accommodate 4 people maximum.

*Video Lab can accommodate 4 people maximum.

6. Users must bring their own digital storage.
7. Reserved rooms & equipment are not transferable to other library users.
8. The patron who reserved the room must be present.
9. The room may not be used as a screening room.
10. No moving of furniture into or out of the room, and no misuse of furniture in any way.
11. Equipment may not be removed from the lab or library.
12. If the Lab or equipment is left for more than 15 minutes, or if the patron who made the reservation does not arrive within 15 minutes, the room or equipment is considered vacant. Materials left in the room will be placed in the lost and found, and the room or equipment will be available to other patrons. The Library is not responsible for your materials.
13. Patrons are expected to leave the room and equipment as they found it. The patron who reserved the room or equipment is responsible for the condition of the room & equipment during usage, and will be held responsible for its condition according to the Lansing Public Library Behavior Policy & Computer Use Policy.
14. Damaged or missing equipment, or room damage will be billed to the patron’s library account. The patron will not be able to use the room until the bill is paid in full.
15. The Library cannot guarantee product quality, satisfaction, equipment stability, or confidentiality of design. Patrons are responsible for the storage of their digital files, and providing their own storage devices as needed.
16. The Library and its staff are not liable for any loss, damage or expenses sustained by any patron due to the utilization of services, equipment, software, advice or information.
17. Computers and the library network may not be used to illegally upload, download, or copy copyrighted materials including software, music, videos and graphics. This includes the use of online services that facilitate unlicensed sharing of media files. Duplication of commercial CDs or DVDS is not permitted unless allowed by law.
18. The IDEA Lab is not to be used for projects that are prohibited by local, state or federal law.
19. The Library will not share any information with any third party about a patron’s IDEA Lab activities unless legally required to do so.

Non-SWAN members and/or non-residents may use the IDEA Lab for a fee of $5.00 (cash or credit card) every half hour of use which must be paid at the time of reservation. No refunds will be given to no show appointments and/ or circumstances beyond the control of the Library.

 

Meeting Room Policy

Lansing Library makes the Calvin G. Frank Community Room (capacity 50 persons) available to Lansing residents on a limited basis for educational, cultural or general self-improvement programs. Use of the room does not constitute library endorsement of viewpoints expressed by the participants of any program. No advertisement or announcement implying such an endorsement will be permitted.

  1. Applications for the use of the meeting rooms at the Lansing Public Library must be made by an adult (18 years or older) who has a valid Lansing Public Library card.
  2. The applicant must be present for the entire meeting.
  3. The applicant is financially responsible for any damage to library property.
  4. Applications for use of a room must be submitted at least two weeks in advance; but no more than 3 months in advance.
  5. Groups must be larger than 10 people to reserve a room.
  6. There can be no collection of fees or other fundraising activities in any meeting at the library, unless all proceeds are to be donated to the library.
  7. Equipment must be requested at the time of the meeting room application.
  8. Staff will set up for technology requests and provide basic instructions, but will not stay for the meeting.
  9. Outside groups may not bring in their own equipment and use the library’s network.
  10. Meeting rooms are available during library open hours only, and must be vacated 30 minutes before the library closes.
  11. All groups must clean up after their meetings. Groups doing crafts must supply and use leak-proof (plastic or oil-cloth) table coverings. All floor must be cleaned and tables washed.
  12. All meetings must be open to the public. Groups may not deny access on the basis of race, religion, physical or mental disability.
  13. All users are responsible for complying with the Americans with Disabilities Act which requires that a meeting or materials at a meeting be provided in an accessible format in response to a request.
  14. The library does not provide storage space.
  15. The room cannot be used for any social or commercial functions.
  16. Groups using the library for meeting purposes may not use the name, address or phone number of the Lansing Public Library as the location of their headquarters,
  17. Meetings involving the use of hazardous materials, weapons or open flame are not permitted.
  18. Staff cannot take care of young children of those attending a meeting, program or event. The staff will follow the library’s Safe Child Policy.
  19. No group can book consecutive Saturdays.
  20. Any meeting that interferes with library functions or users because of noise or other factors will be stopped, and participants will have to leave the building.
  21. The Library reserves the right to change or cancel meeting room reservations.

 

The application for the meeting room is available on the Lansing Public Library’s website www.lansingpl.org. All applications should be addressed to the Adult Services department, and all application requests are approved or disapproved by the Library Director. All applications are approved on a first come first serve basis. Community Room Application must be downloaded & returned to the library before the reservation will be reviewed for approval.

 

Failure to Comply:

Individuals or groups presenting and attending meetings, programs and events are subject to all library policies, rules, and regulations. Failure to comply with any library policies, rules and regulations will be grounds for suspension of meeting room privileges. Individuals or groups will receive one warning. A second occurrence will result in a one-year suspension of meeting room privileges.